Union - Travel & Grant Assistant - Student Involvement

Job Summary 

Student Involvement supports student organizations, campus wide events and traditions, fraternity and sorority life, and other learning and leadership development experiences on campus and in the community.  

The Travel & Grant Assistant will work closely with the Office Manager of Student Involvement to approve expenditures & arrange travel for student organizations. 

Essential Functions of the Job

Primary Responsibilities:  

• The Travel & Grant Assistant supports the travel grant process. This individual is responsible for working with student organizations to plan and book their travel and is directly supervised by the Office Supervisor of Student Involvement. Common duties include:  
• Scheduling meetings with student organization travelers to book flights, lodging, and registration for conferences  
• Work with hotels to ensure payment for rooms has been received, ensuring our students can check in to their rooms  
• Share important safety information with student travelers  
• Log & track expenses for student organizations  
• Understand & follow university and state travel policies  
• Organize receipts from purchases  

Secondary Responsibilities:  

• Prepare and process payment requests related to use of Student Involvement and Registered Student Organization funds  
• Provide backup support to the Student Involvement front desk as needed  
• Other projects as assigned  

Qualifications

Required:

Knowledge and experience using Excel  

Precise attention to detail and good organizational skills  

Ability to self-motivate and work independently  

Good written and verbal communication skills  

Must be willing to work in a unit that requires a great deal of versatility, adaptability, and the ability to work under pressure  

Must be enrolled at UW-Milwaukee with a minimum 2.75 Cumulative GPA  

Preferred:

Experience with basic billing, budgeting payment and purchasing procedures;  

Ability to explain complex financial ideas in simple ways to others  

Experience with Office 365  

Prior customer service is a plus  

Ability to present oneself effectively in a professional, respectable, and friendly manner when communicating with diverse customers, supervisors, co-workers, and other student staff.   

Ability to maintain a positive attitude when learning new skills and working with challenging customers.  

Experience with PantherOrgs  

Experience/participation in Student Organizations

Physical Requirements

• Primarily sedentary
• Occasionally support lifting packages

Working Conditions & Environmental Factors 

Office environment with exposure to low-level noise and chemicals related to operation of equipment such as copiers, computers, and printers 

Panther Edge Competencies

​​Communication: This position will provide experience for communicating over the phone, in-person & over email 

Tech Savviness: This position requires the use of multiple systems