University Housing Office Assistant

University Housing’s Office Assistant is responsible for providing administrative support for the department and the Director’s Office. This position will assist with file and database support, creation of new files and/or documents, and general support for summer operations within the department. This position will also collaborate with the Facilities, Business Administration, and Residence Life units on administrative tasks and duties. 

The role requires flexibility in stepping into various departmental needs, maintaining a positive and student-focused attitude, and serving as a responsible, mature role model for students and staff. Additional duties are performed as assigned. The Office Assistant position is only for the summer period (estimated timeframe is late May to late August). 

Essential Job Functions:

• Perform file organization and processing on digital databases including SharePoint as well as physical file management. 
• Assist with summer projects that can include Move-In preparations, camps and conferences, general administrative support, residence hall room inspections, and conference room organization.  
• Review manuals and create updates under the guidance of a supervisor. 
• Respond to all email and phone communications promptly and professionally. 
• Assist with programmatic planning in preparation for the fall semester. 
• Abide by all aspects of the University Housing employment agreement and meet all additional expectations as outlined in the staff manual and training materials/sessions. 
• Additional duties as assigned. 

Job Qualifications:

• Be enrolled in classes for fall 2026.
• Competency with Microsoft Office software including Outlook, Word, Excel, SharePoint, and Teams. 
• Have some experience with administrative task completion (such as data and/or file organization). 
• Demonstrate qualities of leadership, responsibility, and maturity. Willingness to accept new responsibilities and challenges while learning in the position.    
• Strong interpersonal communication and customer service skills.   
• Ability to work independently with strong attention to detail, organization, and commitment to working as a team.   
• Must be in good disciplinary standing with the University. Satisfactory criminal background check and completion of all required hiring paperwork.

Physical Requirements: Must be able to move through facilities without the aid of elevators. Able to lift 40 lbs occasionally. Must be able to handle long periods of sitting at a desk and working on a computer. Must be comfortable standing for long periods of time. 

Panther Edge Competencies:

• Critical Thinking
• Communication
• Collaboration
• Professionalism
• Tech Savviness

Critical Thinking: This position will have the ability to problem solve in relation to projects and duties. 

Collaboration: This position will have to collaborate with the different units within University Housing (Residence Life, Business Administration, Facilities) to complete tasks and meet deadlines.

Communication:  This position includes communicating professionally and efficiently with their supervisor as well as the different unit heads and other student and professional staff members.  

Professionalism: The staff member will assist with internal and external staff as well as residential students as a representative of the department and office. 

Tech Savviness: Usage of Microsoft Office programs and databases.