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Union - Business Office Assistant - Administration

Job Title: Business Office Assistant

Department: Student Union Administration

Pay Rate: Starting at $10 per hour

  • Flexible shifts available Monday through Friday, 8 AM – 6 PM 
  • 15-25 hours per week during semesters and winter break 
  • Full time hours available during summer break (up to 40 hours per week)

Primary responsibilities:
The Business Office Assistant supports the financial and administrative processes for the Student Union Administration and Operations areas.

  • Assist with the billing for the Student Union’s Event Services and Marketing Services
  • Generate and audit invoices, ledgers and financial reports
  • Prepare accounting journal entries
  • Assist campus departments and student organizations with billing and payment questions; Resolve issues and make referrals if appropriate 
  • Maintain the office supply inventory and place orders on behalf of department staff  
  • Prepare purchasing and accounts payable forms 
  • Greet visitors on behalf of the Union Administration and Operations staff; Field and direct phone calls, emails and requests 
  • Perform administrative support duties, including filing, copying, scanning, sorting and delivering campus mail 
  • Assist with updating client records, employee directories and email lists 
  • Other duties as assigned

Minimum Qualifications:
  • Experience using Excel
  • Strong attention to detail and organizational skills
  • Ability to work independently with limited supervision
  • Excellent written and verbal communication skills
  • Must be able to exercise good judgement and discretion with confidential information
  • An interest in gaining experience with business and financial-related work
Preferred Qualifications:
  • Prior experience working in an office environment
  • Basic knowledge or prior experience with accounting and financial procedures