Union - Business Office Assistant - Administration
Job Title: Business Office Assistant
Department: Student Union Administration
Pay Rate: Starting at $10 per hour
Hours:
- Flexible shifts available Monday through Friday, 8 AM – 6 PM
- 15-25 hours per week during semesters and winter break
- Full time hours available during summer break (up to 40 hours per week)
Primary responsibilities:
The Business Office Assistant supports the financial and administrative processes for the Student Union Administration and Operations areas.
- Assist with the billing for the Student Union’s Event Services and Marketing Services
- Generate and audit invoices, ledgers and financial reports
- Prepare accounting journal entries
- Assist campus departments and student organizations with billing and payment questions; Resolve issues and make referrals if appropriate
- Maintain the office supply inventory and place orders on behalf of department staff
- Prepare purchasing and accounts payable forms
- Greet visitors on behalf of the Union Administration and Operations staff; Field and direct phone calls, emails and requests
- Perform administrative support duties, including filing, copying, scanning, sorting and delivering campus mail
- Assist with updating client records, employee directories and email lists
- Other duties as assigned
Minimum Qualifications:
- Experience using Excel
- Strong attention to detail and organizational skills
- Ability to work independently with limited supervision
- Excellent written and verbal communication skills
- Must be able to exercise good judgement and discretion with confidential information
- An interest in gaining experience with business and financial-related work
Preferred Qualifications:
- Prior experience working in an office environment
- Basic knowledge or prior experience with accounting and financial procedures