ADMINISTRATIVE ASSISTANT

Provide assistance to Accounts Payable Financial Assistants entering invoices into SHOPUW+ for payment processing. Perform data entry and other related business management services including PCard (Purchasing Card) transactions and questions. Assist Purchasing Agents and Accounts Payable Manager as needed. Assist with ShopUW+ Supplier entries, changes and questions. Perform special projects as needed.

 

·        Enter invoices into ShopUW+ for payment processing

·        Answer questions regarding Supplier Database

·        Assist campus departments with New Supplier Requests and Supplier Change Requests

·        Assist PCard Auditor with System Audits and Record Storage Site

·        Compose & send emails to various campus departments as necessary

·        Send credit card invoices received in AP to various campus locations

·        Refer all complex questions and issues to immediate supervisor or AP Manager

 

·        Basic Computer & Typing Skills

·        Attention to Detail

·        Excellent Customer Service Skills

·        Professional Business Manner

 

 

Note: this position can elect to work remote once training is completed.