Administrative Assistant, Research Services

Job Summary: Support business office financial processing and reception tasks 

This position will work closely with the business office staff, which includes an office manager, senior financial specialist, and business director. It will also regularly work with the research lab managers, Dean’s Assistant, and facilities director.  

Key areas of responsibility:  

Accounts Receivable Support - Research Services 75% 

Process monthly rental payments for non-UWM occupants 

Prepare fleet billing 

Prepare general research lab internal billing 

Faculty lab billing 

Draft monthly internal invoices as needed 

Create ad hoc internal invoices as needed 

General front office support 25% 

Answer calls from main lines 

Assist with events during shift 

Check common areas and rooms during shift 

Manage deliveries & mail during shift 

Support front office staff as needed 

Minimum Qualifications: 

One year experience in administrative office management in a professional setting  

Evidence of excellent written communication skills, including attention to detail in written work 

Organizational skills, as evidenced by experience organizing the work of others 

Experience using MS Office 365 (Outlook, One Drive, SharePoint, Excel and Word) 

Preferred Qualifications: 

Experience coordinating, processing, and tracking financial transactions or similar records 

Experience in a customer facing role providing accurate information to users face to face, via phone and/or through written methods 

The School of Freshwater Sciences (SFS) at UWM is the only graduate school in the nation dedicated solely to the study of freshwater issues. Its interdisciplinary research and education programs link science with action, and are integrated across four major areas: freshwater system dynamics; human and ecosystem health; freshwater technology; and freshwater economics, policy, and management. It is the school’s goal to be recognized world-wide as the source of expert knowledge on water issues and a catalyst for great ideas that change how people think about and manage water resources. 

The School of Freshwater Sciences is based in the heart of Milwaukee’s Latinx community in the Harbor District. Our school facilities, including research vessels and laboratories, have direct access to the confluence of the Milwaukee, Menominee and Kinnickinnic Rivers and Lake Michigan. The campus and greater Milwaukee communities offer strong opportunities for research collaboration and professional development. 

The School of Freshwater Sciences is housed at UWM’s Harbor Campus at 600 E. Greenfield Avenue, Milwaukee, Wisconsin.